Key relationships 

Internal: Site and Commercial Operations leadership, Facilities and Property Management, Employee Health & Wellbeing, Enterprise EH&S, SAFE FLEET.
External: Regulatory agencies, third-party consultants, auditors, and contractors.

 

Key Responsibilities

Leadership & Strategy

• Establish and implement site and regional EH&S strategies aligned with Enterprise standards, business objectives and property changes within Commercial Operations.

• Lead, coach, and develop EH&S staff and contracted resources.

• Partner with leadership teams to identify resource needs, budgets, and priorities.

 

Compliance & Risk Management

• Ensure compliance with applicable federal, state, and local EH&S regulations and Johnson & Johnson standards and the office playbook.

• Prepare and manage environmental permits and regulatory interactions.

• Proactively identify EH&S risks and lead corrective and preventive action (CAPA) development, implementation, and tracking.

 

Operational Excellence & Continuous Improvement

• Monitor EH&S program performance, including contractor safety, change management, and emergency preparedness.

• Develop EH&S objectives and metrics to track performance and continuous improvement.

• Lead audits, inspections, and effective reviews.

 

Training, Engagement & Culture

• Develop and deliver EH&S training strategies for employees, contractors, and leadership.

• Lead and support site EH&S committees and engagement initiatives.

• EHS data analytics, reporting, and dashboards (45%)
– Maintain and analyze EHS data for leading and lagging indicators (e.g., incidents, near misses, observations, training, audits, inspection findings, chemical and environmental metrics).
– Develop and manage Excel-based dashboards, pivot tables, charts, and trend analyses to support EHS decision-making.
– Prepare routine and ad hoc EHS reports for site leadership, corporate EHS, and regulatory reporting as needed.
– Ensure data integrity, standardization of definitions, and consistent use of EHS metrics across the site.
– Support root cause analysis by providing data extracts, trends, and visualizations.

• EHS regulatory compliance and environmental programs (30%)
– Assist with maintaining compliance with applicable federal, state, and local EHS regulations (i.e.: OSHA, EPA, state DEP).
– Support environmental permitting activities, including air permits, emissions tracking, and recordkeeping requirements.
– Coordinate hazardous and non-hazardous waste management activities, including profiles, manifests, and vendor coordination.
– Help maintain EHS documentation (procedures, work instructions, forms, and records) in alignment with corporate and regulatory requirements.
– Conduct or support EHS inspections and compliance audits; track actions to closure and maintain evidence files.
– Research EHS regulations, consensus standards, and industry best practices as needed to support program improvements.

• EHS training, communication, and engagement (15%)
– Develop and maintain EHS training materials, including PowerPoint presentations, job aids, and visual standards.
– Coordinate and sometimes deliver EHS onboarding and refresher trainings in partnership with EHS Managers and HR.
– Track EHS training completion, follow up on gaps, and provide training metrics to leadership.
– Support site-wide EHS campaigns, 5S initiatives, safety observations, and communication activities (e.g., newsletters, digital signage).

• Continuous improvement, special projects, and audits (10%)
– Participate in and occasionally lead EHS-related continuous improvement projects (i.e., 5S, visual management).
– Support incident investigations by helping collect data, organize documentation, and track corrective actions.
– Assist in preparing the site for internal/external audits (i.e., corporate, regulatory).
– Partner with EHS Managers on special projects related to risk assessment, exposure reduction, and digital tools.

Reporting directly to the OSHA Director, under general direction and with very wide latitude for the exercise of independent judgment and initiative, the Deputy Director will supervise subordinate staff, conduct environmental, health and safety audits of facilities and/or operations to ensure compliance with federal, state or local regulations and policies; prepare technical reports that identify deficiencies and provide recommended corrective actions; research local, state and federal laws and regulations to determine applicability to facilities and/or operations; ensure compliance with OSHA and NYS Department of Labor (PESH) regulations; make and record observations on the progress of research investigations and evaluate data; assist in the agency’s research efforts and environmental, health and safety issues, and other research projects; conduct workplace assessments/audits/investigations and understand industrial processes; collect and analyze occupational illness and injury data; perform air monitoring and/or other industrial hygiene measurements utilizing a variety of technical equipment; assist OSHA Director with research and presentations; responsible for data gathering and various technical and administrative tasks.

Reporting to the Director, Safety Management Office, the Program Director, Construction Safety Management is a senior leadership role responsible for overseeing construction safety strategy, operations, and risk management across the agency’s capital, redevelopment, and construction programs. The position partners closely with executive leadership, project teams, contractors, and regulatory agencies to ensure safe and compliant project delivery. The selected candidate will be responsible for:

• Developing, strategizing, leading, and mentoring staff in alignment with Safety Management Systems (SMS) for the various construction programs across the agency. These include major capital programs, redevelopment programs, tenant alteration/construction application programs, and others. These also include Owner Controlled Insurance programs (OCIP) as well as Contractor Controlled Insurance programs (CCIP).
• Developing and regularly update multi-year strategic plans for construction safety, taking into account the industry’s best SMS practices.
• Managing the Construction Safety Unit budget, including development of annual budget submission, tracking and oversight of budget performance, as well as development of near-term and future needs.
• Providing routine briefings to the Chief Safety Management Officer and Director on key Agency safety initiatives, participating in executive level working groups and committees, and immediately communicating emergent situations as they arise.
• Delivering executive presentations on project status, reporting salient issues and expert support for the Agency’s construction safety programs and risk mitigation.
• Mitigating and manage and successfully resolve safety issues, including expert interaction with stakeholder line departments, engineering construction management departments and contractors.
• Liaising with external partners such OSHA, DOH, jurisdictional emergency responders in support of the Agencies Authority Having Jurisdiction status, adjacent agencies.
• Resolving technical issues on all stakeholder projects, including safety code-related issues critical to projects. Must have the ability to interpret industry codes and work with the Authorities Having Jurisdiction and all design disciplines is essential.
• Responding to emergencies and critical incidents and conducting facility visits to address safety related matters.
• Empowered to halt work or take appropriate action for imminent safety risk or hazards.
• Identify potential project safety risks or high-risk activities from project schedules and document reviews to ensure plans are in place to prevent incidents, accidents, near misses, injuries, losses.
• Ensure appropriate documentation and data capture is achieved consistently to measure safety performance, trend analysis and tracking of open hazards to closure
• Mitigate, manage and successfully resolve safety issues, including expert interaction with stakeholder line departments, engineering construction management department and contractors.
• Ensure the growth and development of staff to sustain a diverse and inclusive workplace including setting performance objectives, monitoring and providing feedback on progress, developing reach assignments, ensuring succession plans, filling department vacancies, and partnering with Human Resources on personnel issues.
• Supervise site safety teams and interface with facility operations and Construction Management leadership to foster strong relationships and partnerships.
• Review roles and responsibilities of staff and recommend improvements for efficiency and greater safety coverage for construction programs.

• Safety and Industrial Hygiene Assessments: Design and conduct qualitative and quantitative exposure assessments (e.g. airborne contaminants, noise, ergonomics, biological agents) tailored to client operations. Develop and propose practical engineering, administrative, and PPE controls that reduce exposures and align with regulatory requirements
• Conduct Safety Assessments and Risk Evaluations: Conduct comprehensive safety and hazard assessments across diverse client sites, identifying compliance gaps and prioritizing corrective actions.
• Analyze Incident Data and Recommend Targeted Interventions: Analyze client injury, near miss, and incident data to identify trends and root causes. Propose targeted, data-driven interventions that reduce risk and total cost of risk. Partner with clients to implement recommendations over an agreed timelines.
• Design and Deliver Training and Coaching to Enable Client Teams: Develop and deliver engaging safety and industrial hygiene training programs for client managers, supervisors, and frontline employees. Coach client leadership on safety accountability, communication, and culture-building strategies that foster positive safety climates.
• Provide Regulatory and Technical Support to Facilitate Compliance: Monitor regulatory changes and advise clients on impacts and implementation strategies. Support clients during OSHA inspections, third-party audits, and client assessments by preparing clear, actionable reports and recommendations.
• Manage Consulting Projects and Client Relationships to Drive Value: Scope, plan, and execute multiple consulting projects on time and within budget, maintain high-quality deliverables. Build and sustain strong client relationships, identify opportunities to expand services and add value. Secure client renewal or expansion of consulting engagements in at least 60% of projects annually.
• Collaborate Across Disciplines to Deliver Integrated Solutions: Collaborate with clients to develop and implement written safety programs, including job hazard analyses and other foundational activities. Influence clients to implement prioritized corrective actions within agreed timelines. Work effectively with multidisciplinary teams (risk engineering, ergonomics, claims, HR, operations) to develop and implement comprehensive safety solutions, ensure integrated interventions align with client business objectives and operational realities, enhancing adoption and sustainability.

Program Development and Implementation: Review relevant regulations and guidelines as well as currently implemented programs to develop and implement improved, up-to-date, and compliant programs in various areas of environmental health, occupational safety, and life safety. Examples of program areas include, but are not limited to, respiratory protection, hearing conservation, electrical safety, indoor air quality, confined space, and asbestos management.

Manage EHS Consultants: Oversee and manage EHS consultants including but not limited to Marsh Risk Consulting, Options Environmental, RyCon Solutions, and Proactive Environmental. Oversight to include establishing scope of work, developing consulting agreement and purchase orders, management of individual consulting projects, invoice and budget management, and general project management responsibilities.

Review and Approve Purchase Requisitions: approve purchases of chemicals, substances and equipment entered by other departments (campus wide) and provide feedback on regulatory and procedural needs associated with such purchases. Provide timely approval (or rejection) of the purchase requisition and work with the purchaser to assure all requirements are established and met.

Controlled Substances: Implementation of US DEA and State of NJ Controlled and Dangerous Substances regulations as applied to academic research operations and laboratory animal experimentation.

Waste Disposal: Manages/coordinates the collection, storage and disposal of all waste streams generated from NJIT labs and shops in conformance with US EPA and NJ DEP regulations. Assesses or coordinates assessment of waste storage or staging areas as required by local or state regulations. Trains applicable lab or shop personnel on requirements and communicates mitigation action when warranted.

Biological Safety: Assists or manages the university’s biological safety program, in conformance with applicable regulatory requirements in NJIT laboratories. Duties may also involve acting as the NJIT Biological Safety Office (BSO) or Assistant BSO and will include (but are not limited to):
-Provide technical support and expertise in the administration and maintenance of such programs.
-Help develop, implement and manage policies, procedures and programs that promote a safe, responsible, healthy and compliant work environment for all faculty, staff and students.
-Offer service, technical support and compliance guidance to the University, act as a liaison with the University and external agencies and is the lead authority on biological risk assessments associated with campus research and teaching laboratories.
-Manage and monitor programs, procedures, and policies that assure safety and compliance for Research Committee support (e.g., Institutional Biosafety Committee (IBC), Institutional Animal Care and Use Committee (IACUC) and Animal Users Health and Safety Program (AUHSP) Working Group).
-Lead member on the emergency response team for biosafety incident response and emergency planning.
-Helps interpret guidance and communication from CDC, USDA, NIH, OSHA, DOH, DEC and other agencies as applicable to biosafety.

Laser Safety: Implements the OSHA Technical Manual for LASER safety in NJIT laboratories. Includes training, lab inspections, corrective measures, and consultations with laboratory researchers. Requires the completion of an accredited LASER Safety Officer training program.

Hazard Communication and Right-to-Know (RTK): Manages or coordinates university compliance with applicable local, state and federal regulations regarding chemical or hazardous substances use/storage. Ensures the university submits and annual RTK survey as required and works with chemical users to ensure they maintain chemical inventories, SDSs, labeling and store chemicals properly. Provides or coordinates training of all applicable staff and students on campus.

Facility Maintenance and Contractor Safety: Administer NJIT’s overall safety program as applied to both in-house and external vendors performing facility maintenance activities on the NJIT campus. Responsibilities include the application of applicable OSHA standards, as well as other regulatory statutes and guidelines, to facility maintenance activities on the NJIT campus. Includes training, inspections, attendance at project meetings, follow up with appropriate REDCO managers to facilitate corrective measures.

Regulatory Compliance: Various compliance activities related to multiple federal, state, and local regulatory agencies including US EPA, US NRC, NJ PEOSH, NJ DEP, NJ DOH, NJ DCA, and City of Newark.

Laboratory Safety: Manages and implements multiple elements of the NJIT laboratory safety program in assigned laboratory facilities including chemical hygiene, particularly hazardous substances, hazard communication, caution signs, right to know, emergency response, and regulated waste disposal. Assist departments, centers and colleges prepare for scheduled inspections and accreditation visits.

Laboratory and Shop Inspections: Identify deficiencies in EHS programs and practices through an organized system of inspections, investigations, and associated recordkeeping and follow-up. Inspections to include buildings, research and instructional laboratories, academic and maintenance shops, work areas, mechanical rooms, renovations, chemical substances, safety practices and equipment, fire extinguishers and suppression systems. Inspect all areas of the campus for safety conditions, document and report such conditions using EHS comprehensive inspection checklists. Provide recommendations to correct unsafe conditions and improve safety follow through to ensure that hazardous conditions have been mitigated.

Sampling: Collect environmental/industrial hygiene samples in support of EHS investigations and inspections. Calibration and use of multiple direct-read electronic instruments as well as air and bioaerosol sampling devices. Interpretation of sampling results and incorporation of results into EHS reports and summaries. Collection of drinking water samples in support of NJIT’s drinking water sampling protocol and posting of sampling results on the EHS website. Work with EHS consultants on environmental sampling protocols as required.

Supervision: Provide management and oversight of EHS personnel including student workers and EHS Coordinators for specific projects and general EHS duties. Supervision of future EHS employees as program needs develop such as future EHS technician(s).

Industrial Safety: Manages and implements the NJIT industrial safety programs in non-lab environments including Makerspace, Facility Services shops, and other large-format facilities. In additional to traditional industrial applications, LASER cutting, metallic deposition, additive manufacturing, and other emerging industrial techniques are overseen.

Confined Space: Maintains listing of NJIT confined spaces and provides training and oversight to NJIT and outside vendors regarding permit-required confined spaces. Coordinates with outside risk management consulting firm.

EHS Training: Co-manage with EHS colleagues the development and implementation of EHS training programs for a variety of programmatic areas. Ability to pivot to on-line training if required. Develop new and compliant training material as required. Deliver monthly EHS training to the campus community in both on-line and in-person formats. Maintain up-to-date training schedule on the EHS website. Maintain up-to-date training records on the EHS shared drives. Respond to queries from the campus community regarding upcoming trainings, training schedules, and training records.

Laboratory Engineering Controls: Co-manage with EHS colleagues the administration of testing, monitoring, and inspection/repair of chemical fumes hoods installed in NJIT laboratories in conformance with ASHRAE guidelines. Supervises and oversees measurement and testing data collected by NJIT student workers and coordinates required repair, re-balance, and re-testing with NJIT Facility Services, Design and Construction, and outside mechanical vendors. Responsible for instrumentation including maintaining calibration and quality assurance.

Toxic Substances (TXS) and Hazardous Air Pollutants (HAPs): Co-manage with EHS colleagues the maintenance of distribution logs and use calculations for 13 toxic substances (TXS) and approximately 200 hazardous air pollutants (HAPs) maintained in NJIT laboratories and utilized in NJIT laboratory fume hoods requiring calculations to determine potential evaporation rates as related to NJIT’s air pollution control requirements.

Manage Signature Programs: Manage all aspects of NJIT’s radiation safety program, radioactive waste disposal program, confined space program, controlled substance program, LASER safety program, and shop safety program. In addition to programmatic/technical responsibilities, duties to also include obtaining consultant/vendor proposals, executing NJIT Professional Services Consulting Agreement, establishing purchase orders in Uni-market, managing vendor invoicing, and project management and budgeting.

Campus Communication: Meet with various members of the campus community (including students, staff, faculty, and administration) to discuss a wide variety of EHS issues.

Departmental and NJIT Committee Meetings: attend and represent EHS at a variety of forums including university committees and councils. Generate original content for EHS website and other outlets highlighting EHS programs and services available to the university community. Maintain up-to-date EHS information on departmental website including training schedules, sampling results, program and procedural information.

NJIT EHS Website: Work to help continually improve EHS website with updated content and information.

Professional Development: Maintain membership and participate in professional organizations and associations related to EHS responsibilities. Network with EHS professionals at comparable institutions and organizations. Leverage relationships and knowledge gained to further NJIT’s EHS goals and objectives.

General EHS Responsibilities: In addition to the specific programmatic responsibilities previously described, general oversight, inspection, and auditing of university operations in terms of chemical hygiene, indoor air quality, lab and shop safety, accident and injury prevention, emergency response, occupational safety, and construction safety including required sampling, record keeping, report writing, data management, and required follow up.

Campus-Wide Responsibilities: In addition to the general and specific programmatic responsibilities previously described, the EHS Manager position includes the implementation of environmental and occupational health and safety programs throughout all aspects of NJIT’s academic and operational enterprise.

Additional Functions:
-Demonstrate initiative, independence, and sound decision making in support of EHS and Facilities Operations or NJIT goals and objectives.
-Ability to work independently under general direction and complete projects in a timely manner.
-Maintain contact with vendors and consultants, maintain records related to departmental expenditures to support EHS budget management especially in signature program areas.
-Pursue advanced training in support of EHS and REDCO goals and objectives leading to certification in one or more program areas.
-Supervise student workers, EHS Coordinator(s), and/or EHS Technician(s).
-Be available for occasional off-hour planned or emergency response activities, training, or other activities, as required.
-Working knowledge of multiple EHS disciplines. Ability to fill in for other EHS group members as required.
-Other duties as assigned.

• Support site policies, programs, and permits to safely execute high-risk activities including lockout tagout, working at height, confined space entry, hot work, electrical work, PSM, and other high-risk activities applicable to the site.
• Manage and/or support contractor prequalification, on-boarding, training, and inspection program to ensure contractor compliance to IFF EHS requirements. Actively participate in capital project design reviews to ensure proper EHS considerations during design, construction, and commissioning phases.
• Support the site emergency response and action plan and verify readiness through drills, critiques, and exercises. Work with local fire department or jurisdictional authority to ensure the site meets required fire prevention standards. Coordinate and support site emergency teams (fire brigades, medical first responders, spill response, hazardous materials, and other specialized teams).
• Lead internal (1st party) and corporate (2nd party) audits that confirm site EHS compliance with IFF EHS policy and regulatory requirements. Support additional audits, inspections, and certifications that involve EHS management systems when applicable.
• Facilitate area and task-specific risk assessment process to evaluate severity and likelihood of injury during tasks. Work with area leaders and operations to prescribe appropriate controls.
• Identify continuous improvement opportunities within the EHS space to increase employee engagement, improve safety controls, or streamline inefficient or ineffective safety programs.
• Evaluate site security measures to ensure the facility is properly protected from intruders and there are sufficient processes to account for contractors, visitors, and deliveries while on site.

Requirements for Success: To be successful in this role you will need to effectively lead the following activities:

• Lead Industrial Hygiene Assessments and Control Recommendations: Design and conduct qualitative and quantitative exposure assessments (e.g. airborne contaminants, noise, ergonomics, biological agents) tailored to client operations.
• Develop and propose practical engineering, administrative, and PPE controls that reduce IH exposures.
• Conduct Safety Assessments and Risk Evaluations: Perform comprehensive safety and hazard assessments across diverse client sites, identifying compliance gaps and prioritizing corrective actions, collaborating with clients to develop and implement written safety programs including job hazard analyses and other activities. Influence clients to implement prioritized corrective actions within agreed timelines.
• Analyze Incident Data and Recommend Targeted Interventions: Analyze client injury, near miss, and incident data to identify trends and root causes, propose targeted, data-driven interventions that clients adopt to reduce risk and total cost of risk, partner with client to implement recommendations over an agreed timeline.
• Design and Deliver Training and Coaching to Enable Client Teams: Develop and deliver engaging safety and industrial hygiene training programs for client managers, supervisors, and frontline employees, coach client leadership on safety accountability, communication, and culture-building strategies that foster positive safety climates.
• Provide Regulatory and Technical Support to Facilitate Compliance: Monitor regulatory changes and advise clients on impacts and implementation strategies, support clients during OSHA inspections, third-party audits, and client assessments by preparing clear, actionable reports and recommendations, lead client to avoid any IH compliance violations.
• Manage Consulting Projects and Client Relationships to Drive Value: Scope, plan, and execute multiple consulting projects on time and within budget, maintain high-quality deliverables, build and sustain strong client relationships, identify opportunities to expand services and add value, secure client renewal or expansion of consulting engagements in at least 60% of projects annually.
• Collaborate Across Disciplines to Deliver Integrated Solutions: Work effectively with multidisciplinary teams (risk engineering, ergonomics, claims, HR, operations) to develop and implement comprehensive safety solutions, ensure integrated interventions align with client business objectives and operational realities, enhancing adoption and sustainability.

• Provide health and safety support to clients, including conducting onsite work such as field studies, data gathering and collection of air samples. Field support will include regular travel throughout New Jersey and New York. It is anticipated that certain projects will require short term (1-2 days) travel out of state.
• Work with senior staff to learn and become proficient in skills and knowledge related to technical requirements, regulatory programs, sampling methodology, writing skills, and verbal communications.
• Within first 6 months of employment, attain the NY Mold Assessor license.
• Certain projects will require work in Level C PPE, which includes full body Tyvek suites and respirators.
• Ability to communicate with co-workers and clients in a professional and polite manner.

This position requires work in the field (up to 80%) with the remainder of the time in the office. In the field, candidate will primarily be working independently to perform industrial hygiene sample collection, setting up and taking measurements from direct reading air monitoring equipment, perform the role of a health and safety inspector, assist clients with meeting compliance with various health & safety, and environmental requirements. These field activities require the ability to drive to different project sites and physically move around indoors and outdoors in various terrains, throughout all four seasons of the year. Office work is primarily stationary/sedentary using a computer and keyboard/mouse requiring repetitive hand movements.